Where things live
Your tournament has six doors down the left side. Each step below names the door and the page behind it.
Home. The dashboard, Status & Phases, Activity and the Media kit.
People. Entries, Judges, the Arrival desk, From coaches and Tab room staff.
Rounds. Schematics, Tabulation, Breaks and Awards.
Lists. Registration sheets, Roster, Contacts, School matrix and Judge coverage.
Print. The Morning packet, judge QR folders, Schematics, Paper backup and School envelopes.
Setup. The Setup Desk, the Homepage Builder, Paperwork and Materials.
The weeks before
A rhythm that works for many hosts. Move any step earlier or later to suit your season.
About 12 weeks out
Create the tournament and choose how to run it
Pick Manual (the default) or Wizard. Manual means you set things up and build the rooms yourself. The wizard is experimental: it builds rooms and seats judges on its own until the day, then suggests changes for you to approve. A Manual tournament cannot switch to the wizard later.
About 10 weeks out
Work through the Setup Desk
Setup → Setup. The left rail is your checklist: The Tournament (dates, venue, fees, judges each school owes), Events, Schools & Divisions, Rooms and Schedule. Each stage ticks off as you finish it.
About 8 weeks out
Build your public page
Setup → Homepage Builder. You edit the real page families will read, then publish when it is ready. Fees and judge rules come from the Setup Desk, so you only type them once.
When the page is ready
Open registration
Home → Status & Phases. Opening registration puts your meet on the public calendar and lets coaches enter students. You press and hold to confirm. This is one of only two big moves you make by hand.
While registration is open
Watch entries and judges come in
People → Entries and People → Judges. Lists → Registration sheets shows each school’s entries, judges and fees, with notes from coaches. Add tab room staff under People → Tab room staff.
Registration closes
Let it close, then build the rooms
By default registration closes itself at the deadline shown when you open it; you can change the deadline in the Setup Desk under The Tournament. After that, coaches ask you to withdraw someone instead of deleting them. Build rooms and seat judges in Rounds → Schematics, and check Lists → Judge coverage for empty rooms.
When the rooms look right
Post the schematic
On your dashboard, press Post the schematic. Nothing is public until you do. If you change a room afterward, the same spot offers Post the update to the schematic.
The day before
Print and set up
Print → Morning packet prints everything in one job: tick the parts you want and press Print. Judge QR folders are made for you; you do not need to press anything to create them.
Director’s day-before list →
The day, and after
Morning
Go live and open the Arrival desk
By default the meet goes live on its own at the start time; you can also go live by hand from Status & Phases. People → Arrival desk is your roll call for schools and judges, with a QR judges scan to check themselves in.
During rounds
Run the day from the dashboard
Each event is a row. Post rounds, open scoring, and see which rooms still owe a ballot. Anything that needs you collects under Needs you, worst first.
Before each break
Lock the rounds, then review the cut
A round with every ballot in is offered for locking. Nothing breaks until the rounds before it are locked. Rounds → Breaks shows each event’s cut, and you approve the rooms before they are posted.
After the last round
Decide any ties and present the awards
When every ballot is in, the meet moves to Concluded and you are ready for awards. Any tie still undecided shows first. Then Present the awards opens the slideshow.
When awards are done
Release the results
Home → Status & Phases → Release the results, the second press-and-hold. Results go public, judge feedback goes home to coaches, and team points lock in. If you do nothing, the meet releases itself at 9 PM unless you pause it.
The Monday after
Close the loop
Your dashboard shows a short list: the results link, money still owed, feedback still owed and thanking your judges. If you find a mistake you can reopen; the change is logged.
Questions first-time hosts ask
Who can help me run it?
Add people under People → Tab room staff. You choose what each person can reach. Only you, or a co-director, can open registration or release results.
Do I need to post every round myself?
Before the day, posting is one button: Post the schematic. On the day, each event row on the dashboard has its own Post.